OSHA 300A Requirements

3 hours ago
2 min read

Thursday, March 12, 2026

Employers have a legal responsibility to provide a safe work environment and comply with both State and Federal regulations. Over the course of the year, injuries and illnesses occur; however, what is an employer required to do?

Under the Occupational Safety and Health Administration (OSHA) regulations, covered employers are required to maintain and post an annual summary of workplace injuries and illnesses, known as the OSHA Form 300A. Generally, OSHA 300A applies to private sector employers (10 or more employees) engaged in businesses affecting commerce. 29 U.S.C.S. § 652. It is important to note that size and industry-based exemptions exist to the OSHA 300A requirements.

Specifically, employers must post the annual summary in a conspicuous location where employee notices are customarily placed. The posting period for the OSHA Form 300A is from February 1 to April 30 of the year following the calendar year covered by the records. 29 C.F.R. § 1904.32. The summary must be certified by a company executive, who must attest that they have reviewed the OSHA 300 Log and reasonably believe the summary to be complete and accurate. The certification must be performed by an individual meeting the criteria outlined in § 1904.32. Additionally, employers are required to ensure that the posted summary is not altered, defaced, or covered by other materials during the posting period. Id. If no recordable injuries or illnesses occur during the year, you must still fill out the form and post it in a visible space.

In summary, for the year 2025, covered employers must post the OSHA Form 300A summary from February 1, 2026, to April 30, 2026, in compliance with the regulatory requirements outlined above.

In short, the key requirements are: (1) reviewing the OSHA 300 Log at the end of each year to ensure entries are complete and accurate; (2) creating an annual summary of injuries/illnesses on the OSHA 300 Log; (3) having a company executive certify the summary is correct and complete; and (4) posting the certified annual summary in a conspicuous location from February 1 to April 30.

By implementing strong safety policies, training programs, hazard assessments, and complying with regulations set by OSHA, employers can reduce risks, protect their workforce, and minimize the financial and operational impacts on their businesses.

At KSLN, we remain focused on our clients’ businesses -- whether preparing safety policies or assisting with the required reporting, we are here to help every step of the way.